Job Description

A Chicago-based real estate firm is seeking a reliable and proactive Office Services Assistant to support daily operations in a fast-paced, professional environment. You will assist with general office maintenance, supply management, and day-to-day facilities coordination to ensure the office runs smoothly and efficiently. The ideal candidate is hands-on, organized, and enjoys providing exceptional support to a collaborative team.

This is a long-term temporary assignment, Monday-Thursday.

Responsibilities

• Takes inventory of office kitchen supplies and distributes supplies as needed.
• Makes regular UPS or US Mail shipments to regional offices and communities.
• Responsible for day day-end closing of UPS.
• Maintains general office organization, assures hallways, walkways, and public areas are well-lit, uncluttered, and kept in a safe manner, free of boxes or other debris.
• Responsible for the setup and securing of furniture on the outside deck.
• Sorts interoffice mail and makes regular daily pick-up of mail.
• Maintains kitchens; keeps kitchen areas stocked with supplies; regularly cleans kitchen equipment (refrigerator, water, coffee and beverage dispensers, and popcorn machines).
• Monitors inventory and distributes paper stock to all copiers, fax machines and printers.
• Maintains conference rooms and keeps them neat and stocked with supplies.
• Keeps mail, supply, copier, and storage areas, and conference rooms in order.
• Handles office services requests such as changing light bulbs, hanging pictures, etc.
• Maintains bulletin boards and posts company information.
• Assist in the processing of overnight shipments.
• Assists in large and small office moves.
• Assists with other projects as necessary.
• Always represent the company in a professional manner. Consistently maintains a professional, courteous attitude when dealing with residents, coworkers, guests, and the public.
• Perform other duties as necessary.

Ideal Experience

• Assist with daily office operations, including managing supplies, mail, and equipment setup.
• Support basic maintenance tasks such as light repairs, moving furniture, and coordinating vendor services.
• Ensure a safe, organized, and well-functioning workspace for employees and visitors.
• Collaborate with team members and vendors with professionalism and strong communication skills.
• Utilize Google Workspace and Microsoft Word/Excel for tracking inventory, maintenance logs, and reports.
• Prefer at least 6 months of general office administration experience; some maintenance experience is helpful.
• Must be able to lift equipment and packages weighing 40 or more pounds.

The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

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