Job Description
Legal Administrative Assistant
Location: Cupertino, CA 95014
Duration: 6-month contract with possible extension
Job Overview
We are seeking a reliable and proactive Legal Administrative Assistant III to provide comprehensive administrative support to a legal team and its senior executive leaders. The ideal candidate will bring strong organizational skills, excellent time management, and the ability to thrive in a fast-paced, dynamic environment while maintaining a high level of professionalism and confidentiality.
Key Responsibilities
- Provide administrative support to senior executive leaders and legal teams.
- Manage complex calendars, coordinate schedules, and organize meetings.
- Handle travel arrangements, expense reports, and meeting agendas.
- Prepare recaps, notes, and follow-ups for meetings.
- Organize lunches, team-building events, and cross-functional meetings.
- Liaise with multiple stakeholders across business functions.
- Maintain confidentiality while handling sensitive information.
- Support overall team operations in a fast-paced and rapidly shifting environment.
Required Qualifications
- 5–7 years of administrative experience, including calendar management, expenses, travel coordination, and event organization.
- Prior experience working with legal teams; basic knowledge of litigation or paralegal work is a plus.
- Strong collaboration skills with the ability to build partnerships across teams.
- Hands-on experience with macOS and Mac systems, including proficiency in native applications (Mail, Calendar, Keynote, Numbers, Pages).
- Strong organizational skills with exceptional attention to detail.
- Ability to manage multiple tasks, prioritize effectively, and adapt to ambiguity.
- Excellent time management skills and discretion when handling confidential matters.
Preferred Qualifications
- Ability to complete assignments independently and with confidence.
- Commitment to responsiveness, accuracy, and excellence.
- Positive and innovative approach to problem-solving in changing situations.
- Resourceful and highly collaborative.
- Strong communication and interpersonal skills.
- Professional written and verbal communication abilities.
- Ability to lift and carry items up to 30 pounds (e.g., office supplies, documents, equipment).
Job Tags
Contract work, Work at office, Shift work,