Job Description

AP Executive Staffing is partnered with a well-established organization in Amherst, NY, seeking an experienced Executive Assistant & Office Operations Manager to support executive leadership and oversee administrative operations. This role blends high-level executive support with people leadership and operational management responsibilities.

Position Overview

The Executive Assistant & Office Operations Manager will serve as a trusted partner to the President and Executive Team while leading a small administrative staff to ensure a seamless, efficient, and professional workplace. The ideal candidate is a confident leader with strong organizational skills, sound judgment, and the ability to anticipate needs before they arise.

Key Responsibilities

• Provide direct executive support including calendar management, meeting coordination, travel logistics, and correspondence.
• Lead, mentor, and develop office administrative staff; ensure high performance and accountability.
• Oversee office operations, budgets, vendor relationships, and daily workflows.
• Partner with internal teams to coordinate events, presentations, and communications for executive initiatives.
• Manage documentation, record retention, and confidential information with accuracy and discretion.
• Evaluate processes and implement operational improvements to drive efficiency and collaboration.

Qualifications

• 5+ years of experience supporting senior leadership with at least 2+ years in a supervisory or management capacity.
• Proven ability to lead and motivate administrative teams while maintaining a hands-on approach.
• Advanced proficiency in Microsoft Office Suite; tech-savvy and adaptable to new systems.
• Exceptional communication, organizational, and problem-solving skills.
• Professional demeanor and demonstrated ability to manage sensitive information.
• Bachelor’s degree preferred or equivalent combination of experience and education.

Why Apply

This is a highly visible opportunity to work alongside executive leadership and lead a talented team within a collaborative, people-focused organization. The company values integrity, accountability, and excellence making. This an ideal role for a professional who takes pride in creating structure and fostering a positive, high-performing environment.

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