Job Description
Job Posting: Executive Assistant - Financial Services (On-Site in Westchester)
Location: Westchester, NY (On-Site)
Duration: 8 Months
Pay Rate: $29.63/hour (W2)
Hours: 8:00 AM – 5:00 PM EST
Job Responsibilities:
- Provide extensive telephone coverage for Managing Directors, including answering calls, taking accurate messages, and managing urgent/confidential calls with appropriate judgment.
- Maintain and manage calendars for meetings, events, and conference calls.
- Coordinate travel arrangements (flights, hotels, transportation) and handle travel expenses and reimbursements.
- Navigate the firm’s resources and interface with various departments to collect information, respond to requests, and obtain services.
- Provide backup support for colleagues during absences (vacations, sick days) and assist with office-related needs.
- Handle miscellaneous support duties such as setting up and maintaining mail groups, keeping an orderly and fully-functioning workspace.
Top 3 Skills:
- Office Experience: Proven experience managing administrative tasks in a professional office environment.
- Quick Learner: Able to adapt to new systems, processes, and technologies swiftly.
- Team Player: Collaborative mindset, works effectively with colleagues and management.
Required Skills & Personal Attributes:
- Strong communication , judgment , and problem-solving skills.
- Excellent attention to detail , organization , and time management abilities.
- Positive, enthusiastic, and willing to help out wherever needed within the team.
- Ability to thrive in a fast-paced environment while managing multiple tasks concurrently.
Other Requirements:
- Proficiency in Microsoft Office applications, especially Outlook (email, calendar, and contacts management).
- Familiarity with Excel , internet research tools , and Concur (expense management) is a plus.
- Commitment to staying up-to-date with office procedures, technical training, and compliance guidelines.
Job Tags
Immediate start,