Job Description
About the Role
We are seeking a highly organized and detail-oriented Bookkeeper / Office Manager with a strong construction background and proven experience working with federal government contracts . The ideal candidate will be proficient in QuickBooks and capable of managing both accounting responsibilities and daily office operations. This position plays a key role in keeping our construction projects, financial records, and administrative processes running smoothly.
Key Responsibilities
Bookkeeping & Financial Management
- Maintain accurate financial records, including accounts payable, accounts receivable, payroll, general ledger, and job costing.
- Process invoices, purchase orders, subcontractor payments, and expense reports.
- Reconcile bank accounts, credit cards, and financial statements.
- Prepare monthly, quarterly, and annual financial reports.
- Manage project budgets and assist with cost tracking for construction jobs.
- Support CPA with year-end close and tax document preparation.
- Ensure compliance with federal government invoicing and reporting requirements.
Federal Government Contract Support
- Assist with document preparation, invoicing, and compliance related to federal construction contracts.
- Track certified payroll and Davis-Bacon documentation (if applicable).
- Maintain contract files, modifications, and documentation required for audits.
Office Management
- Oversee day-to-day office operations, supplies, equipment, and vendor management.
- Coordinate scheduling, meetings, and communications for project teams.
- Maintain organized filing systems (digital and physical).
- Support HR tasks such as onboarding, personnel file maintenance, and timekeeping.
- Serve as the primary point of contact for internal staff and external partners.
Qualifications
- 3+ years of bookkeeping/accounting experience , preferably in the construction industry .
- Experience working with federal government contracts (required).
- Proficiency in QuickBooks (Desktop or Online) and Microsoft Office Suite.
- Strong understanding of job costing, progress billing (AIA forms), and construction accounting practices.
- Knowledge of federal compliance requirements, certified payroll, and contract documentation.
- Excellent organizational, multitasking, and communication skills.
- High attention to detail and accuracy.
- Ability to work independently and manage multiple priorities.
- Associate’s degree or higher in Accounting, Business, or related field preferred (not required).
Job Tags
Contract work, For subcontractor, Work at office,