Job Description

Staffing Now is seeking a Contract Administrative Assistant to provide high-level administrative and organizational support to senior leadership, using strong judgment, discretion, and initiative. This role manages daily operations, communication, and coordination across executives, internal teams, board members, and external partners.

Responsibilities

• Manage executive calendars, schedule and prioritize meetings, and adjust appointments as needed.
• Plan and coordinate administrative and board meetings, including logistics, agendas, and minutes.
• Serve as a professional point of contact; handle inquiries and resolve issues when possible.
• Review, prioritize, and manage incoming correspondence; prepare accurate summaries and responses.
• Draft and edit correspondence, reports, and presentations.
• Maintain organized digital and physical filing systems.
• Arrange complex domestic and international travel itineraries.
• Act as liaison between executives and internal/external stakeholders.
• Provide guidance to administrative staff and support clerical personnel as needed.
• Maintain strict confidentiality and compliance with company policies.
• Complete additional tasks and special projects as assigned.

Qualifications

• High school diploma or equivalent required.
• At least 3 years of administrative or executive support experience.
• Preferred certifications: CAP, PACE.
• Strong organizational, multitasking, communication, and writing skills.
• Proficiency in Microsoft Office and calendar management tools.
• Demonstrated discretion with sensitive information.

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