Job Description

Payrate: $35-45/hr., depending on experience

Location: (downtown) Houston, TX 77002

Duration: 4 month contract to permanent

Parking: Up to $160/mo. reimbursement

We are seeking a dynamic and highly organized Executive Receptionist / Executive Secretary to serve as the first point-of-contact for our large Fortune 500 client while providing high-level administrative support to senior executives in the C-suite.

This position requires exceptional communication skills, discretion, and the ability to manage multiple priorities, which include:

• Greet and assist visitors with professionalism and warmth.
• Generate, maintain and distribute routine reports as directed.
• Assist in the preparation, proofreading and editing of documents, meeting binders, presentations, and other correspondences for department and executive management.
• Maintain phone messages, facilitate conference calls, disseminate general information, and provide assistance with applicable questions to callers.
• Coordinate meetings and prepare conference room for use.
• Maintain the department filing system, both electronic and paper.
• Prepare expense reports.
• Coordinate travel arrangements as needed.
• Maintain office supply inventory and place orders as needed.
• Special projects as assigned.

NOTE: the bolded requirements above are the primary tasks you will be expected to perform

Qualifications

The successful candidate will meet the following qualifications:

• High school degree or equivalent is required; associate degree is preferred.
• 5 or more years of experience in an administrative support role supporting senior executives in the C-suite.
• Proficient with Microsoft Office
• Professional attitude and demeanor
• Must have excellent written and verbal communication
• Maintain confidentiality and discretion
• Ability to work independently with minimal supervision
• Able to prioritize for self and others, as well as managing internal and external customers
• Able to handle diverse workload using strong organization skills to meet deadlines
• Flexible and available to assist anyone in the department with needs

Benefits: Health, Dental & Vision Insurance is available. Health savings account, Flexible spending accounts, Life insurance and Retirement plan are also available.

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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