Job Description

Senior Executive Assistant Manager

Are you a polished, proactive professional who excels at supporting senior leadership, bringing order to busy environments, and keeping operations running seamlessly behind the scenes? StaffBuffalo is excited to partner with a highly professional, global organization in Amherst, NY to hire a Senior Executive Assistant Manager — a trusted role where discretion, judgment, and organization are essential to success!

Paying $70,000–$110,000/year, this on-site position blends high-level executive support with office operations leadership. You’ll work directly with the President of this global organization, manage complex priorities, and guide an office services team to ensure workflows, communication, and administrative functions run at the highest standard. This role is perfect for someone who thrives in a polished, structured environment and enjoys being the person leadership relies on for clarity, coordination, and calm efficiency.

The ideal Senior Executive Assistant Manager candidate is someone who naturally anticipates needs, manages sensitive information with total discretion, and carries themselves with professionalism in every interaction. You’ll be the point person for executive-level scheduling, communication, and planning — while also overseeing office procedures, staff support, travel coordination, and operational improvements. If you pride yourself on being the steady, highly organized presence who keeps leaders informed, teams supported, and the office running flawlessly, this could be your next career home.

This is a full-time, on-site position located in Amherst, NY.

Responsibilities

• Serve as the primary administrative partner to the President and C-Suite — managing complex calendars, meetings, communication, and high-level priorities with discretion and professionalism.
• Lead and support the Office Services Team to ensure smooth daily operations, exceptional service, and alignment across executive staff.
• Prepare polished correspondence, presentations, reports, and materials for leadership and board-level meetings.
• Oversee office procedures, scheduling, workflow coordination, and collaboration on travel planning and operational logistics.
• Maintain trusted relationships across departments while handling all sensitive information with the highest degree of confidentiality.
• Support executive initiatives, special projects, and problem-solving efforts with a proactive and anticipatory mindset.

Qualifications

• Highest level of discretion, confidentiality, and professional composure in a formal, polished workplace.
• 8+ years of senior executive administrative experience, including supervisory or team leadership responsibilities.
• Exceptional communication and interpersonal skills — able to work confidently with executives and staff at all levels.
• Impeccable judgment, reasoning ability, and a proven track record of anticipating needs and resolving issues before they arise.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Benefits

• Salary range: $70,000–$110,000/year, depending on experience
• Health, dental, and vision insurance
• 401(k) with employer match
• Paid time off and paid holidays
• Opportunity to support executive leadership in a respected, global organization
• Professional, supportive, and structured team environment

The advertised pay range represents what we believe at the time of this job posting that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range.

First time working with a Recruiter ? No problem! We make the process as smooth and straightforward as possible. Communication is key – to get started, all we need from you is an updated resume and some time to chat. Our team will get to know and your future career goals. Throughout the process, we will provide resume feedback, schedule and prepare you for interviews, provide client feedback, and coach you through the offer stage.

StaffBuffalo is an Equal Opportunity Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, military status, or unfavorable discharge from military service.

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