Receptionist/Administrative Assistant
A global hedge fund is seeking an experienced Receptionist/Administrative Assistant with strong administrative and communication skills to join their gorgeous, new Midtown East office to support front desk operations and a team of 2-3 Associates. The ideal candidate would be polished, detail oriented, organized and have an upbeat attitude, along with 2+ years of corporate relevant experience.
day to day.
Salary Range is $70-75k base + paid OT + discretionary bonus (up to 10% range) + fully paid benefits, 4 weeks PTO + holidays, fitness reimbursement, 401k match and additional performance bonuses + "Work from Anywhere" weeks in August & December (2 weeks each month!)
Location/Hours: Monday – Friday in office in Midtown East from 8:30am – 4:30pm (with flexibility for later evenings on occasion and a 30 min lunch break)
Requirements
• Career Receptionist or someone who would be happy to be in this role for a few years is ideal
• 2-3 years of experience in private equity, investment banking, management consulting, or other professional financial services firm.
• Excellent verbal and written communications skills
• Flexibility to stay late when needed
• Self-starter who is bright, takes initiative, and displays good judgment
• Organized and proactive
• Proficient in MS Word, PowerPoint, Excel, Outlook, Zoom, and Slack
Receptionist Responsibilities:
• Answer main telephone line and route calls
• Greet and direct high volume of incoming guests
• Book and manage the usage of conference rooms and prepare conference rooms for video or audio conferences
• Stock and tidy conference rooms and order catering for office breakfasts or lunches and meetings as needed
• Stock pantry items and supplies
• Assist Office Manager with special meetings or in-house events
Administrative Assistant responsibilities:
• Schedule and arrange a high volume of complex meetings and logistics for 2-3 Associates in Outlook
• Set up of conference calls, in-person meetings and team events.
• Book external lunches and dinners ensuring appropriate business standards are met.
• Provide assistance with electronic files, including creating and editing PowerPoint, Excel spreadsheets, and Word processing documents.
• Work with the corporate travel agency to book complex travel for the team and company advisors.
• Process expense reports using Concur and Workday Expense Management System.
Please submit your resume to apply!
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