Job Description

A well-regarded national law firm is seeking a Temporary Office Services / Office Coordinator to support its daily operations. This part-time position (approximately 25 hours per week ) is expected to last six months and is ideal for someone who is organized, reliable, and has a professional demeanor.

Key Responsibilities:

• Staff the front desk and serve as the first point of contact for clients and visitors.
• Answer general incoming phone calls and transfer to the appropriate staff.
• Greet and grant access to visitors at the front door, which remains locked.
• Prepare shipping labels and manage packaging for FedEx, UPS, USPS certified mail, and other carriers.
• Open and close general and matter-specific legal files.
• Perform scanning, duplication, and document preparation.
• Assemble pleadings files, notebooks, and binders with accurate indexing.
• Order and maintain office and kitchen supplies, monitor fulfillment.
• Maintain the cleanliness and organization of the employee lounge and public conference rooms.
• Coordinate with building management on maintenance needs.
• Support virtual meetings (Zoom, WebEx, video conferencing) in collaboration with Akerman IT.
• Process vendor invoices through Chrome River and manage petty cash.
• Make occasional bank deposits.
• Perform other clerical duties as assigned.

Qualifications:

• Previous experience in office coordination or administrative support, ideally within a legal or professional services setting.
• Strong communication and organizational skills.
• Proficient in Microsoft Office Suite and basic tech platforms (Zoom, WebEx, etc.).
• Familiarity with Chrome River or similar expense/invoice management systems is a plus.
• Ability to handle sensitive information with discretion and professionalism.
• Comfortable working independently and managing multiple tasks.

Compensation:

$16 - $21/hr. depending on relevant experience.

Matura Farrington is an EEOC employer and will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance and all other local, state and federal laws.

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