Job Description

XTRA Lease is the leader in the semi-trailer rental industry in North America. We’re not truckers, but we’re proud to support the transportation industry. For more than 50 years, our team has focused on providing “the box” to trucking companies that supply manufacturing plants, grocery stores, and distribution centers with the products used in daily life. And as a subsidiary of Berkshire Hathaway, we have the financial backing to support our customers, and give our employees a level of stability that’s hard to beat.

Your Role:

The Real Estate Manager will assist in the management of the company’s real estate portfolio consisting of owned ($700M), leased ($5M), and legacy facilities to provide our field employees the facilities necessary to exceed our customer expectations and maintain our reputation as the premiere provider of transportation equipment in the industry.

Primary Responsibilities:

• Payment, accrual, and reconciliation of monthly rent ($500K), overflow rent ($100K), real estate taxes ($150K), and other facility related expenses.
• Work with Regional Vice Presidents and Operations Managers on all facility repairs, maintenance, and improvements.
• Oversee contractual compliance of both long term (14) and short term (MTM) overflow lease agreements.
• Initiate real estate tax appeals for both owned and leased facilities. Review and analysis of assessed values and tax rates. Identification, entitlement, and development of new facilities and or disposal/vacated facilities. Conduct contract negotiations (construction/development agreements, lease agreements, purchase and sale contracts).
• Develop and manage annual facility budget for non-revenue capital expenditures and facility expenses.
• Provide environmental due diligence and compliance of best management practices for all facilities.
• Act as a company authority on property insurance policies and coverage.
• Maintain open communication with field employees and landlords.

In addition, the Real Estate Manager will:

• Process/approve facility related invoices in excess of $2k.
• Maintain open communication with landlords, provide proper notification of lease expirations, lease renewals, or other decision deadlines to Executive Management and Regional Vice Presidents.
• Review, analysis and payment of real estate tax bills. Work with third party consultants to file assessment appeals and achieve reduction in assessed values when appropriate.
• Work with local real estate brokers to identify potential locations and disposal of vacated facilities. Work with region and branch staff to evaluate proposed locations. Work with general counsel and outside counsel, when applicable, to obtain entitlement for use and development of new facilities.
• Negotiate business terms with contractors regarding construction/development of new facilities. Negotiate lease agreements and or lease extensions with new and or current landlords. Negotiate purchase contracts for new facilities and or sale contracts for disposal facilities.
• Work with Finance Group to project annual facility expenses ($10-$15M). Work with Regional Vice Presidents and Operations Managers to develop annual non-revenue capital expenditures Budget ($1M-$25M).
• Work with third party environmental consultant to conduct Phase I Environmental Site Assessments for all new, vacated, and disposal facilities. Work with third party environmental consultant to conduct environmental remediation activities, when applicable, for current facilities and legacy facilities.
• Work with CFO and insurance agent on annual renewal of company insurance policies. Maintain statement of values for company real estate portfolio and current insurance certificates for all short/long term leased facilities.

Qualifications:

• Bachelor’s degree with financial, real estate, or property management emphasis.
• 3-5 years commercial/industrial real estate experience. Real estate sale or broker license preferred.
• Ability to execute under pressure and meet deadlines.
• Ability to make educated business decisions.
• Proficient time management skills and organization.
• Proficient with MS Office (Excel, Word, PowerPoint).
• Customer service skills to interact with internal customers (branches) and external customers (landlords, contractors, consultants).
• Excellent negotiating skills and ability to resolve matters as they arise.

Benefits:

Our corporate office employees receive a full benefits package (including medical, dental, vision, life, disability, and 401k for retirement savings).

Visit xtralease.com/careers to learn more about why it's a great time to invest in a career with XTRA Lease!

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