Job Description

Position Summary

The NJASAP Paralegal will support the union’s legal and contract administration functions by assisting with administrative tasks specific to the minor dispute resolution process, supporting the Union’s Contract Administration Team and conducting research related to collective bargaining agreements and labor law. This role works closely with the NJASAP Contract Administration Team, which is comprised of attorneys, consultants and compliance subject matter experts, who are tasked with ensuring compliance with negotiated agreements and protecting members’ rights under those agreements.

Key Responsibilities

• Provide legal and administrative support related to collective bargaining agreements (CBAs), including maintaining organized contract records.
• Track grievances, grievance appeals, arbitrations, and related timelines to ensure deadlines are met.
• Help prepare materials for grievance hearings, mediations and arbitration proceedings.
• Proofread correspondence, grievances, memoranda, settlement agreements and arbitration briefs.

· Assist with coordinating information requests and responses, and discovery requests and responses

• Maintain current versions of all collective bargaining agreements, arbitration rulings and grievance settlement agreements
• Support NJASAP Contract Administrators in preparing proposals, exhibits, and supporting documents for collective bargaining.
• Communicate with members, company representatives, and outside counsel as directed.
• Maintain confidentiality and uphold the union’s commitment to representing its members with integrity and professionalism.

Qualifications

• Associate’s or Bachelor’s degree in Paralegal Studies, Legal Studies, Labor Relations, or a related field; paralegal certificate preferred.
• Minimum of 10 years of experience as a paralegal, preferably in labor, employment, or administrative law.
• Familiarity with collective bargaining agreements, grievance procedures, and labor relations principles.
• Strong research and writing skills, with the ability to summarize complex legal and contractual material clearly.
• Excellent organizational and time management skills with keen attention to detail.
• Proficiency with Microsoft Office Suite and case or document management systems.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Commitment to the mission and values of organized labor.

Work Environment

• Full-time position reporting to the NJASAP Executive Director
• May require occasional travel for training, hearings, arbitrations or other meetings.
• Full-time, in-office position.

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