Job Description

Location: Boston, MA | Hybrid flexibility after initial training period

Salary Range: $76,300-$118,500 | Non-Exempt | Bonus eligible

Schedule: Full-time | Monday-Friday, 9-5

About the Opportunity

Our client, a leading international law firm , is seeking a Professional Assistant to join their Litigation team in the Boston office. This position provides comprehensive legal administrative support to attorneys and clients while ensuring a high standard of efficiency, accuracy, and professionalism . You’ll work in a collaborative, tight-knit team recognized for excellence, combining the resources of a global firm with the collegial culture of a smaller office. If you’re a proactive multitasker who thrives in a fast-paced environment, this is the opportunity to take your legal administrative career to the next level.

Required Qualifications

• High school diploma or equivalent required; college degree preferred .
• Minimum three years of legal administrative or secretarial experience ; prior law firm experience strongly preferred.
• Proficiency in Microsoft Office, PDF applications, and iManage required; familiarity with accounting software and client billing systems preferred.
• Exceptional attention to detail , organization , and ability to communicate effectively across teams.
• Strong multitasking and time management skills , with the ability to prioritize and meet deadlines under pressure.
• Flexible and dependable, with the ability to work overtime on short notice as needed.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.

Key Responsibilities

• Provide administrative and legal support to multiple attorneys, including managing inboxes, calendars, contacts, and correspondence.
• Maintain compliance with client file management policies for both electronic and hardcopy records using iManage and other software systems.
• Review, proofread, and edit legal documents, letters, and memoranda , ensuring accuracy and consistency with firm standards.
• Coordinate meetings, conference calls, and travel arrangements ; manage scheduling logistics and prepare related materials.
• Track and record attorney billable time in iTimekeep; review and ensure accuracy of pre-bills and client matter entries.
• Prepare expense reports , manage invoices, and process payment requests in compliance with firm guidelines.
• Support the use of technology and digital filing systems to enhance efficiency and promote a paperless environment.
• Participate in special projects, office initiatives, and team-building events throughout the year.
• Provide training and guidance to other administrative professionals when needed.

Ready to Take the Next Step?

If you’re a detail-oriented and proactive professional looking to advance your career in litigation support , we want to hear from you! Apply today to join a team where your contributions truly make an impact.

Founded in 1969, JOHN LEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHN LEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

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