Job Description

Seeking experienced Office Manager for dynamic sales force for a medical device distributorship. Must be highly organized, detail-oriented, and solution-focused, discreet and reliable, with the ability to handle sensitive information. The ideal candidate is commited, proactive, a self-starter, possess a can-do attitude and able to work unsupervised as well as part of a team.

The Office Manager plays a vital role in ensuring the seamless operation of the workplace by managing daily administrative functions and providing essential support to Sales Reps and help maintain a productive and positive workplace. This position exists to create an organized, efficient, and welcoming environment that enables employees to focus on their core responsibilities. This is a full-time position located on-site in Middletown, CT, not remote.

Essential Functions

• Provide administrative support to Owner and Sales Reps to ensure effective and efficient office operations
• Ability to communicate effectively, both orally and in writing
• Excellent written and verbal communication; adept at proofing and clear instruction
• Organize office operations and serve as the point person for support processes including but not limited to office supplies, and general errands, maintain office conditions
• Manage daily operations of the business
• Will be the primary person for shipping and receiving
• Ensure daily deliveries are inventoried upon receipt and are verified for content and accuracy
• Ship and receive inventory, including all UPS/FedEx deliveries
• Create daily inventory reports
• Maintain inventory control and accuracy
• Keep equipment organized and ensure an efficient flow of parts and materials in and out
• Ensure sales orders are entered into MMS daily as needed
• Monitor daily cases for new purchase orders then enter into the MMS system
• Assist in closing PO’s by month end
• On-boarding of new sales reps with credentials, paperwork, et al

Requirements

• 2+ years of office coordination or administrative support in a professional setting (medical/health industry a plus)
• Strong proficiency of Microsoft Office applications focus on Excel, Word and Power Point
• Skilled on Mac/Apple platform (bonus if also skilled on PC) and computer systems to manage day-to-day operations
• Savvy with office technologies and other IT tools and applications (web/cloud based) commonly used in business environments including calendaring software, document management, et al
• Must be able to start early, work late occasionally as needed
• Ability to lift at least 30 lbs.
• Inventory background a bonus
• Must pass a pre-employment drug test and background check upon hire
• Benefits TBD

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