Job Description

Position: Executive Assistant

12 Month Contract to Hire

Hybrid Remote: Plantation, FL (3 Days On Site, 2 Remote)

Pay Rate: $37-$42 Hourly

Looking to HIRE RIGHT AWAY!!

Must Haves:

• 5+ years of Executive Assistant Experience
• Experience supporting Executive Leaders (this position will be supporting four C-Level Executives)
• time management, discretion, problem-solving, proficiency with MS Office Suite (Word, Excel, PowerPoint)
• Experience handling & scheduling logistics: travel, lunches, events, etc.
• Managing domestic and international travel, including itinerary and agenda creation
• Planning and coordinating virtual and in-person off-site meetings
• Strong understanding of confidentiality protocols
• Must be Highly organized and proactive
• Experience creating presentations, reports, and documents to present to internal Executives
• Experience creating purchasing orders and/or managing expense workflows

Day to Day:

This Executive Assistant will be providing comprehensive assistance to multiple C-Level Executives for a large Fortune 500 company, managing complex calendars, coordinating meetings and travel, handling confidential information, and managing communications (emails, calls, reports, presentations). They will be acting as a strategic partner, ensuring executive productivity by managing logistics and information flow with professionalism and autonomy.

Key Responsibilities include:

• Calendar & Schedule Management: Manage complex schedules, prioritize meetings, and coordinate across teams and external partners
• Communication: Screen calls, manage correspondence, draft/format emails, memos, presentations (PowerPoint), and take meeting minutes
• Information Management: Maintain filing systems, manage databases, and handle confidential data with discretion
• Travel & Logistics: Arrange detailed travel plans, accommodations, and logistics for Executives
• Project & Event Coordination: Organize internal and off-site events, and manage special projects as needed
• Financial Support: Track expenses, prepare reports, and manage budgets
• Liaison: Serve as a point of contact between executives, employees, and clients

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