Job Description

Job Title: Executive Assistant

Location: Washington, DC

Compensation: $70,000–$85,000 (based on experience)

Benefits: Medical, Dental, HSA/FSA, 403(b) retirement with 12% employer contribution, Paid Time Off (including vacation, sick, and personal days), Tuition Assistance, Life and Disability Insurance, and more.

Job Description:

Addison Group is seeking a highly organized and experienced Executive Assistant to support the President of a leading nonprofit public policy organization based in Washington, DC. This is a full-time, on-site role that offers a unique opportunity to provide high-level administrative support to the executive office of a respected organization focused on national and global policy.

This position is best suited for a professional who is deeply committed to a long-term career in executive support and thrives in a fast-paced, high-expectation environment. The ideal candidate is poised, highly adaptable, and capable of managing shifting priorities with grace and professionalism.

Key Responsibilities:

• Maintain and coordinate complex scheduling and calendar management for the President and senior leadership.
• Organize logistics for internal and external meetings, including travel arrangements, materials preparation, room bookings, and hospitality.
• Support the creation, proofreading, and distribution of board materials, including printed and digital formats.
• Monitor and manage the President’s email inbox and physical mail with discretion.
• Draft and send correspondence on behalf of executive leadership.
• Track action items from meetings and ensure timely follow-up.
• Manage internal contact lists and information in systems such as Salesforce.
• Submit expense reports and manage departmental purchases (e.g., Amazon Business account).
• Handle inbound phone calls and general administrative support for the executive team.

Qualifications:

• Bachelor’s degree required (GPA of 3.5 or higher preferred).
• 2–5 years of Executive Assistant experience, ideally within the nonprofit sector.
• High proficiency in Microsoft Office Suite; Salesforce experience is a strong plus.
• Outstanding written and verbal communication skills.
• Proven ability to remain composed under pressure and adapt to last-minute changes.
• Strong organizational skills, exceptional attention to detail, and a proactive approach to problem-solving.
• Demonstrated emotional intelligence and professionalism in high-level interactions.
• Commitment to a long-term career in the Executive Assistant profession.
• Ability to occasionally support outside of standard business hours as needed.

Additional Details:

• Work Schedule: Full-time, Monday–Friday, 9:00 AM – 5:00 PM (fully on-site). Occasional after-hours support may be required.
• Department: Executive Office
• Industry: Nonprofit / Public Policy / Think Tank
• Travel: Minimal (1–2 times per year)
• Start Date: As soon as possible

Perks:

• Collaborative and mission-driven work environment
• Opportunity to work directly with executive leadership
• Robust benefits including paid time off, health savings/flex accounts, and tuition assistance
• Exposure to high-level strategy and national policy initiatives

Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Addison Group complies with applicable laws governing non-discrimination in every location in which we operate. Reasonable accommodations are available for qualified individuals with disabilities, upon request.

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