Job Description

Compensation: 46K-50k

Primary Purpose:

Job Title: Executive Assistant Exemption Status/Test: Nonexempt

Reports to: Deputy Superintendent of School Leadership Date Revised: 03/2025

Dept./School: DSSL

Primary Purpose:

The Executive Assistant to the Deputy Superintendent of School Leadership provides high-level

administrative, operational, and financial support to ensure the effective functioning of the School

Leadership Department. This role requires exceptional organizational skill, confidentiality, accuracy,

and the ability to manage multiple priorities in a fast-paced charter environment. The Executive

Assistant serves as a key point of coordination for department operations, leadership meetings,

communications, and executive-level support.

Qualifications:

Education/Certification:

High school diploma or GED required; associate degree or higher preferred.

Special Knowledge/Skills:

● Prior experience supporting senior or executive-level leadership, preferably in an educational or

charter school setting.

● Strong organizational, time-management, and multitasking skills.

● Excellent written and verbal communication abilities.

● Proficiency with Microsoft Office Suite, communication platforms, and general office software.

● Ability to handle confidential information with discretion and sound judgment.

● Demonstrated ability to work independently, prioritize responsibilities, and meet deadlines.

● Strong attention to detail and ability to maintain accuracy in financial, operational, and administrative

tasks.

Experience:

Two years of secretarial experience

Major Responsibilities and Duties:

● Manage all incoming communications for the Deputy Superintendent across multiple communication

platforms.

● Prepare purchase requisitions, check requests, reconciliations, and other business-related

transactions.

● Perform routine bookkeeping for the department and assist with the preparation of the budget.

● Reconcile the department credit card and the Deputy Superintendent’s credit card.

● Plan and coordinate monthly leadership meetings, including securing venues, contracts, lodging, and

catering.

● Organize agendas, track action items, and support follow-up for planning meetings.

● Draft professional correspondence and formal documents.

● Record and maintain confidential minutes and documentation for School Leadership meetings.

● Manage the Deputy Superintendent’s calendar, scheduling appointments and coordinating meetings.

● Maintain strict confidentiality and ensure compliance with charter policies and safety procedures.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (under 30 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all

responsibilities and duties that may be assigned or skills that may be required.

Reviewed by Date Received by Date

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