Job Description

Job Title: Event Manager

Location: Hunter College, New York, NY

Reports To: Director of Special Events and Operations

Position Overview:

Hunter College is seeking an experienced Event Manager to join the Office of Special Events. This role will assist in planning, organizing, and executing a variety of events, including lectures, receptions, board meetings, and donor cultivation activities. The Event Manager will play a pivotal role in event logistics, engagement strategies, and ensuring seamless on-site execution.

General Duties:

• Support the Office of Special Events team in all aspects of event logistics, including engagement strategy, promotion, coordination, and on-site execution.
• Assist in planning, preparing for, and executing special events for the Office of the President and Institutional Advancement, focusing on donor and alumni engagement.
• Coordinate logistical and program planning for board meetings, seminars, conferences, and special events.
• Represent the unit to internal and external organizations and vendors, handling inquiries independently.
• Organize correspondence, accounts, contracts, and billing related to events.
• Create and distribute marketing communications and materials, including event-specific collateral.
• Coordinate invitations, manage distribution and RSVP lists, and handle ticket arrangements using Raiser’s Edge database and NetCommunity.
• Manage AV requirements, room setups, catering, travel arrangements, and other logistical details for events.
• Ensure all needs of donors and alumni are met during events, including greeting guests, escorting to meetings, and facilitating a comfortable visit.
• Collect data to evaluate event success and report outcomes to management.
• Perform administrative duties such as filing, photocopying, and coordinating event setup requests.

Qualifications:

• Bachelor’s degree required and a minimum of 3 years’ experience in event planning, hospitality, and/or fundraising.
• Previous experience with Raiser’s Edge or similar constituent databases preferred but not required.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines.
• Strong interpersonal and communication skills, with the ability to interact effectively with diverse stakeholders.
• Ability to work both independently and collaboratively in a team environment.

Compensation and Benefits:

Salary commensurate with education and experience $57,000-$60,000.

CUNY’s benefits contribute significantly to total compensation. We offer a range of health plans, and paid sick leave and vacation, and retirement plans. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

Application Process:

Interested candidates should submit their resume and a brief cover letter explaining their

interest in the position to [email protected] with subject: Event Manager. The position will remain open until filled.

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