Job Description

RESPONSIBILITIES

• File and maintain Preliminary Notices
• Process owner/GC change orders
• Process subcontracts
• Process subcontractor change orders
• Prepare subcontractor billings
• Maintain certificates of insurance
• Textura Compliance for insurance and “other”
• Complete OCIP enrollments
• Process and maintain project purchase orders
• Assist with coding and providing backup for AP project invoice review
• Maintain project filing
• Support Project Management Team
• Additional administrative support duties as needed

QUALIFICATIONS

• Knowledge in Viewpoint Vista a plus
• Knowledge in AIA contract billings
• Knowledge in DocuSign preferred
• Knowledge in Owner Controlled Insurance Programs (OCIP)
• Knowledge in Certificates of Insurance
• Knowledge in Accounts Payable a plus
• Knowledge in Accounts Receivable a plus
• Knowledge in third-party applications such as Textura or GC Pay a plus
• Organized, detailed, accurate
• Assertive, confident, dependable
• Proficient with Word, Excel, Outlook
• Meets deadlines
• Works well under stress/pressure
• Able to prioritize/take direction from multiple managers if needed
• Hard working, driven, able to work alone or as part of a Team

REQUIREMENTS

• Minimum 2 years’ experience
• Willing to travel between main office in Central Phoenix and jobsite in North Phoenix for training
• Valid Driver’s License
• Background check and drug screening
• Must be legally authorized to work in the United States

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