Job Description

Location: Wallingford, CT

Department:Most Holy Trinity School and Church
Reports To:Fr. Andres Mendoza
FLSA Status:Non-Exempt
Job Type:Part-Time
Hours per week:25

About Us:

At Most Holy Trinity, we are committed to providing spiritual guidance, education, and fostering a sense of community within our parish and school. We are seeking a highly organized and dedicated Administrative Assistant to the Priestto provide administrative support in managing both parish and school responsibilities.

Position Overview:

The Administrative Assistant to the Priestplays a crucial role in supporting the priest with administrative duties across both the parish and school. This individual will need to be bilingual in Spanish and English and handle day-to-day office operations, manage communication with parishioners, students, and staff, and assist in planning parish events, school activities, and liturgical services. The position requires excellent organizational skills, attention to detail, and the ability to maintain confidentiality while working in a faith-based environment.

Key Responsibilities:

• Administrative Support: Assist the priest with general administrative duties, including managing correspondence, emails, and phone calls from parishioners, students, parents, and staff.
• Scheduling: Coordinate the priest’s calendar, scheduling meetings, appointments, school events, and parish activities, while ensuring there are no conflicts.
• Event Planning: Assist in organizing parish and school events, such as liturgies, school Masses, sacramental celebrations, and community outreach programs.
• Bulletin Creation: Prepare and distribute the weekly parish bulletin, including editing content, proofreading, and ensuring timely submission to parishioners.
• Meeting Coordination: Schedule and organize parish and school staff meetings, prepare meeting agendas, and take detailed minutes.
• Reception Duties: Act as the point of contact for visitors, parishioners, and school parents, providing information, answering inquiries, and directing people as needed.
• Communication: Assist with creating and distributing newsletters, flyers, and other communications for both the parish and school.
• Clergy Support: Assist in preparing the priest for sacramental duties, including setting up for Mass, coordinating weddings, funerals, and other special services.
• Finance & Budget Assistance: Support the parish and school office with managing invoices, processing payments, and assisting with basic bookkeeping tasks.
• Supplies Management: Monitor and order office and liturgical supplies for both parish and school activities.

Qualifications:

• Must be bilingual in English and Spanish
• Experience in administrative or secretarial work, preferably in a church or school setting.
• Strong organizational skills with attention to detail and the ability to multitask.
• Excellent communication skills, both verbal and written.
• Must be proficient in Microsoft Office Suite; Word, Excel, PowerPoint, Outlook, OneNote) and other office software.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Strong interpersonal skills with a focus on customer service and community engagement.
• Familiarity with Catholic Church practices, sacraments, and liturgical traditions is preferred.
• Ability to work both independently and as part of a collaborative team.

Education & Experience:

• High school diploma or equivalent required; additional coursework in office management or business administration preferred.
• Prior experience in an administrative or clerical role, especially within a parish or school environment.

Working Hours:

• This is a part-time position with 25 hours per week, with occasional evenings or weekends for special parish or school events.

How to Apply:

• Interested candidates should submit a resume and cover letter to Fr. Andres Mendoza at [email protected].

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