Job Description

The AP Clerk / Administrative Assistant is responsible for supporting the accounts’ payable function while providing general administrative support to the office and management team. This role ensures timely processing of vendor invoices, maintains accurate financial records, and assists with daily office operations to ensure smooth and efficient workflow. 

This is a front desk position that allows for a variety of responsibilities from answering phones to processing AP invoices, there is always something different to do.

Essential Job Functions (Including but not limited to):

• Accounts Payable
  1. Receive, verify, and process invoices from vendors.
  2. Ensure accounts payable records match vendor statements.
  3. Maintain accurate records of all invoices, payments, and vendor information.
  4. Address and resolve issues with invoices and payments.
  5. Respond to vendor inquiries and maintain relationships.
  6. Remit check payments of weekly and monthly invoices.
• Accounts Receivable
  1. Receive, post, and verify customer payments, ensuring they are accurately applied to the correct accounts.
  2. Scan and deposit incoming payments.
  3. Maintain accurate records of customer payment details.

• Office Administration
  • Answer central telephone system and directs calls accordingly.
  • Welcome guests and direct them to the correct onsite contact.
  • Prepare outgoing mail; sort and distribute incoming mail.
  • Order, receive, stock, and distribute office supplies.
  • Assist with other related clerical duties such as photocopying, faxing, filing, and collating.
  • Other duties as assigned.

Required Skills:

• Effective communicator with the ability to build positive working relationships across departments and with external vendors. 
• Ambitious and work at a quick pace, but with diligence and attention to detail.
• Ability to work with other team members, highly flexible, "Get it Done" attitude.
• Time management skills, the ability to schedule and prioritize tasks unsupervised.

Physical Demands:

• This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, walk up and down stairs and bend or stand on a stool, as necessary.

Position Type and Expected Hours of Work:

• This is a full-time, in-person position. Days and hours of work are Monday through Friday, 8am to 4:30pm.

Work Environment:

• This job is operated in a clerical office setting within a manufacturing facility and may require occasional walking through production areas and warehouse spaces.
• This role routinely involves standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Travel:

• No travel is expected for this position.

Required Education and Experience

• High School Diploma or equivalent.
• 1-3 years of accounts payable and/or administrative experience.
• Microsoft Office Suite (Work, Excel, PowerPoint, etc.)

Preferred Education and Experience

• Experience with ERP or accounting systems.
• Knowledge of basic manufacturing processes and terminology is preferred.

Additional Eligibility Qualifications:

• Successful completion and passing of background checks and drug & alcohol testing programs.

EEO Statement:

Mactech provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Disclaimer:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Compensation details: 18-21 Hourly Wage

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