Job Description

The Administrative Assistant contributes to the efficient day- to-day operations of the ABFM office and supports the work of the ABFM Vice President of Diplomate Engagement. This person will be responsible for confidential and time sensitive material. The Administrative Assistant must be able to organize, prioritize, work well under pressure and deal effectively with all levels within and outside of the organization.

Primary Duties and Responsibilities

The Administrative Assistant is required to perform a range of duties including, but not limited to the following:

• Manage the ABFM Vice President’s schedule and meeting invites
• Develop and maintain a filing system
• Maintain detailed contact lists
• Answer questions and meeting requests directed to the ABFM Vice President
• Sort incoming phone, mail, faxes and deliveries directed to ABFM Vice President
• Arrange travel accommodations, meeting itineraries and agendas for the Vice President, including expense reporting post meetings
• Coordinate with other ABMS Boards or vendors regarding meetings, communications or other administrative support for the ABFM Vice President
• Develop meeting minutes, emails, memos and faxes on behalf of the ABFM Vice President
• Manage email services for Vice President, including drafting routine communications and other materials
• Assist in preparation of PowerPoint presentations for Vice President
• Conduct targeted surveys
• Duties to be assigned

Knowledge and Skills

• Excellent written and oral communication skills
• Proficiency in the use of computer programs such as:
• Microsoft Office Suite
• Adobe

Qualifications and Experience

• Minimum of five years of administrative experience required
• Self-motivated; can work independently and has the ability to multi-task

Education Required

• College degree required

Compensation

Salary commensurate with experience. Excellent benefits program including Health, Dental, Vision, Section 125 Cafeteria Plan Premium reduction and Medical Flexible Spending Account, employer funded cash balance retirement plan, employee funded 401(k), Basic Life and AD&D insurance, and Long-Term Disability.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.

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